Tips to help organize the raffle

  • Assign one person to take charge and make executive decisions.

    Then, enlist as many responsible volunteers as you can manage. Make sure your volunteers have the contact info of the person in charge.
  • Identify how much money you need to raise.

    • If, for example, your church needs a new roof, get more than one estimate from reputable contractors. Plan to fund-raise to the higher of the estimates, not the lowest. Then, you might wish to add as much as 10% more to cover unexpected expenses – construction almost always costs more than quoted.
    • Consider incidental costs: Advertising, gas mileage, paper, printer ink.
  • What will the prize, or prizes, be? What do you have, or what can you afford?

    • Talk to local businesses. Many business or civic leaders are happy to donate prize items for causes that will help their communities. It’s good PR for them. Let them know how and where you’ll be advertising this drawing so they know they will be “getting their money’s worth.”
    • Don’t forget to look into the support of huge businesses or national organizations.
      • One example is Wal-Mart. This international retailer sets aside large sums of money for local good-will projects.
      • A second suggestion is large non-profit organizations – the National Wildlife Organization, for one – may be willing to donate money or supplies if your cause (say, restoring a wetland) is in line with their mission.
  • Decide on a ticket price.

    Once you know your fund-raising goal and how much you need to cover the cost of the prizes and incidentals, think about how much you should charge for each ticket. You can ask a large amount for each ticket if you have extravagant prizes, like houses or cars, or if there are great odds of winning due to limited ticket quantities, but you don’t want to discourage sales by asking too much per ticket if the prize or odds are more modest. Ask around to see what others would be willing to spend.
  • Decide on the quantity of tickets to print.

    Now that you know how much you need to raise, and you have a good idea as to a reasonable ticket price to ask, you can determine how many tickets you’ll need to print.
  • Get the word out.

    Send information about your drawing to local news outlets – TV, newspapers, community calendars, local-info web sites, posters in store entryways – They’ll often mention your cause or sometimes even send a reporter to cover the event. It’s free advertising.

 

  • Decide on the rules and put them down in writing.

    Check with local laws and codes. Post the rules publicly and stick to them.
    • Does the winner need to be present at the drawing?
    • Is there a limit to how many tickets one person can purchase?
    • Is there a limit to total tickets sold?
    • Is there a chance a prize might be substituted for something else?

 

  • Keep track of which ticket numbers have been assigned to which volunteers.

    Ask the volunteers to return unsold tickets at the end of the raffle so that you can account for the remaining tickets verses money turned in.
  • Don’t get caught short.

    Have extra paper and ink on hand in case you need to print more tickets at the last minute.
  • Give yourself plenty of time.

    It takes a while to generate excitement and get your volunteers selling tickets. Don’t end a drawing too soon and cut off potential funds. Ticket purchasers are generally willing to wait for a month or two for a great potential reward.
  • Check in with the volunteers regularly.

    Let them know how much money has been raised so far. This helps keep them focused on their goals and lets them feel a little pressure if they are lagging behind.
    • Consider offering a reward to the person who sells the most.
    • Along with volunteers selling to coworkers, friends and family, don’t forget to set up tables in public places, like store entryways or public events (always ask permission).
    • Remind them of the deadlines frequently.

 

 

Links

Who benefits
from raffles
and drawings?


Charitable Organizations

Clubs - Schools - Churches

Firemen - Police - Athletes

Disabled Persons - More

 

Tips for success



With a little planning and support, your drawing can run without a hitch.

Learn more ...